Bid Coordinator

Job Title: Bid Coordinator

Overview:

We are recruiting for a Bid Coordinator to be based in Southampton. This is a permanent full-time role offering a salary up to £40k and benefits. The role is to work for a market leader in the Social Housing refurbishment industry.

Bid Coordinator General Overview

To provide high-quality coordination and production support across the end-to-end bid process and associated business development activity, helping the South East business units to secure new work in line with the Business Plan.

Bid Coordinator Key Accountabilities

• Coordinate and support the production of bid submissions, including Expressions of Interest (EOIs), Selection Questionnaires (SQs) and Tenders (ITTs), taking the lead on SQ submissions as appropriate.
• Prepare and maintain bid templates, document structures, submission plans and formatting/quality standards.
• Produce and format bid documents and supporting materials (e.g., interview presentations, capability documents, customer packs, internal bid-launch communications).
• Ensure submissions are compliant, complete and consistently branded, with excellent attention to detail (version control, file naming, pagination, proofreading, packaging).
• Maintain and update company information for frameworks and annual refresh submissions.
• Coordinate the bid clarification process; log and submit clarifications, track responses and distribute updates promptly to the bid team.

Opportunity Monitoring & Bid/No Bid Process

• Monitor contract notice portals to find tenders for relevant opportunities and alerts.
• Prepare and issue Bid/No Bids matrixes and emails for any new opportunities with the support of the Bid Managers and Directors, Monitor, chase and ensure decisions are correctly documented.

Bid Library, Collateral & Knowledge Management

• Maintain an up-to-date bid library to improve speed, quality and consistency of submissions.
• Collate and manage bid collateral including:
• Project data sheets (including site visits where required)
• Case studies
• Image library
• Client quotes/feedback
• Awards & accreditations
• CVs and skills profiles
• Best practice materials (regional and group-wide)
• Prepare and publish suitable information/case studies to the Knowledge Hub.

Information Flow, Systems & Team Support

• Monitor and triage the bid team shared inbox, responding or routing requests appropriately and professionally
• Process Evison requests and raise contract numbers in line with internal requirements.
• Support the Business Development Coordinator to ensure CRM data within Salesforce is accurate, complete and kept up-to-date.
• Build effective working relationships with estimating, pre-construction, operational teams and other bid teams to ensure smooth information gathering and sharing.
• Provide flexible administrative and production support to bid team members as required during peak periods.

Research & Market / Competitor Insight

• Support bid development through targeted research into:
• specific tenders and client organisations
• projects/contract opportunities of interest
• long-term pipelines and early-stage prospects
• procurement developments, methods, and relevant legislation/rules
• competitor activity and successes
• best practice from other regions / group functions
• Attend relevant exhibitions, conferences and training to stay current and bring insights back to the team

For more details please call Gary Sewell on 07852 836 581

Applications

If you feel that you have the relevant experience to be successful in this position and would like to find out more please apply online today attaching a copy of your current CV. Alternatively contact us on 01474 850707.

Howells are an Equal Opportunities employer. All applications will be dealt with in the strictest confidence. Howells acts as an Employment Business for the supply of temporary workers and an Employment Agency in relation to permanent vacancies.